An Epic Makeover
Our Wellington FIL team has recently completed a major project for PaySauce NZ to support their phenomenal growth in recent years.
While cost consideration was an important driver, their commitment as an organisation to being responsible for their environmental footprint was at the forefront of their relocation and workspace redesign project.
Who is PaySauce
PaySauce is a multiple-award-winning, cloud-based Financial Technology business that provides kiwi businesses with a complete range of payroll solutions. These include mobile timesheets, digital employment contracts, payroll calculations, banking integration, PAYE filing, labour costing, and automated general ledger entries. While specialising in the farming sector, PaySauce also deliver a full suite of employment solutions to all New Zealand business.
The Project Brief
With staff in both Wellington and Auckland, PaySauce’s phenomenal growth meant they needed to move to a larger workspace in Lower Hutt. The CEO and co-founder of PaySauce – Asantha Wijeyeratne led the project.
They wanted to change-up their workspace layout while future proofing for additional growth. While cost management was an important driver, PaySauce were also committed to environmental sustainability and being part of the circular economy was an important factor.
FIL Furniture’s Solution
FIL presented a ‘one-stop’ solution, with all services being provided by Fusion Workplace Services under the direction of FIL Furniture’s National Manager, Rhiannon Sims.
Rhiannon’s role was to manage and coordinate the project from start to finish. This included the initial brief, the spatial layout design, the supply of upcycled furniture, advice on office functionality, the delivery and installation of all furniture and the office relocation of staff and their equipment. The end-piece of the project was the ethical clearance and disposal of the old furniture. FIL was to uninstall, clear, upcycle, recycle and donate to charity, everything possible was to be re-circulated with minimal waste.
Planning the New Office Layout
With no scaled plans available, the footprint was drawn up from scratch. This involved physically measuring up the new office site, room by room. FIL’s Spatial Layout Designer then produced several scaled plans of the space, furniture design and layout. Other important considerations were the existing column placement, internal glass walls, power supply and fire egress.
PaySauce was given several design and furniture options, based upon functionality, look, feel and price. While there would be some existing furniture relocated to the new site, the majority would come from the FIL second-hand range. It included upcycled screens that needed new fabric to match the corporate colour palette. There was plenty of discussion around fabrics and colours before the final design and layout were chosen. Some new furniture items were also included to fill gaps where there was no upcycled or existing alternative.
Delivering the Project
The timeline for this project was tight as PaySauce needed to be out of the old building and fully operational in just over two weeks. The benefit of working with one provider meant FIL could meet the tight turnaround time by coordinating and juggling all the warehousing, clearance, office relocation, furniture installation, recycling and on-site activities.
The reality of this project was that there were many moving parts. On the day of the physical move there were still builders working on the site. This inconvenience was easily managed by FIL in a situation that could have been very costly and stressful under different circumstances. From Asantha’s perspective he didn’t have to deal with the last-minute coordination of multiple suppliers to a revised timetable.
The overall result was a stunning furniture fit-out delivered on a tight timeframe and on budget. The furniture used was all modern, commercial grade and from quality brands; a similar fit-out using new furniture would have cost three times as much.
PaySauce achieved a cost effective, environmentally ethical project that maintained quality while making the most of available resources. Having FIL managing multiple services under one roof also delivered significant efficiency and productivity gains, with minimal stress.
“You guys did an awesome job for us and we loved your customer service. We genuinely believe in being aware of our impact on the environment from discouraging the use of single-use coffee cups in the office to considering environmental impact on all our decisions. So while cost was one consideration, the ability to reuse and be part of the circular economy was definitely a deliberate choice we made in the office fit-out. Look at the outcome – we have a very nice looking office that reflects the values we hold as a company.”
Whatever challenge you face you can be assured that FIL Furniture have the expertise, infrastructure and experience to collaborate and help you decide on the best course of action.